Operations Coordinator – AI and Health Network

About the role

The Operations Coordinator for the UBC AI and Health Network oversees the overall operational management and administration of the network, ensuring effective coordination of activities, partnerships, communications and strategic initiatives. Working closely with the Director of Network Management and the Network Co‑Leads, the Coordinator plans, implements and continuously improves network operations.

Key responsibilities

• Manage day‑to‑day office operations, including quality assessments and resource allocation.
• Support the Director in coordinating implementation of approved network priorities, goals and objectives.
• Develop, document and implement administrative procedures, processes and systems.
• Lead specific initiatives that advance AI and health strategic priorities, streamlining administrative tasks and providing project oversight.
• Prepare program plans, monitor logistics, timelines, budgets and ensure compliance with UBC policies.
• Contribute to the preparation and presentation of project proposals, reports and related documentation.
• Identify operational risks, recommend mitigation strategies and manage change‑management activities for assigned projects.

Required profile

• Demonstrated leadership and coordination experience across financial, partnership, communications, outreach, education, project management, strategic planning, policy development and grant administration.
• Ability to exercise initiative and judgment to resolve complex administrative, financial and procedural issues.
• Strong organizational skills with a focus on continuous improvement of operational processes.