Office Services Coordinator

About the role

Robert Half is seeking an Office Services Coordinator to manage front‑of‑house and administrative functions in its Toronto office. This long‑term contract role is ideal for a service‑oriented professional who can create a welcoming environment for visitors while keeping daily office operations running smoothly.

Key responsibilities

• Greet visitors, clients and staff, manage the front desk and direct inquiries appropriately.
• Answer and route incoming calls, take accurate messages and respond to general administrative questions.
• Coordinate meeting‑room scheduling, mail distribution, courier services and office supply management.
• Support internal teams with document preparation, filing, data entry and overall office organization.
• Monitor shared spaces to ensure they remain tidy, functional and ready for use.
• Assist with onboarding logistics, workstation readiness and other coordination activities.
• Liaise with vendors and building contacts to address routine service requests.
• Contribute to operational updates and process improvements as needed.

Required profile

• Previous experience in reception, front‑desk support or office administration.
• Strong verbal and written communication skills.
• Ability to manage multiple priorities, stay organized and maintain attention to detail in a fast‑paced environment.
• Dependable, client‑focused approach with sound judgment.
• Capability to work independently and collaborate effectively with colleagues.

Required skills

• Proficiency with standard office software (e.g., Microsoft Office suite).

What we offer

• Long‑term contract position with a leading talent solutions firm.
• Opportunity to work in a dynamic, service‑driven office environment.
• Professional development and exposure to a variety of internal teams.