Office Coordinator (Temp‑to‑Perm) – Toronto

About the role

Join a dynamic Toronto office as an Office Coordinator, initially on a temporary basis with the potential to become permanent. You will be the first point of contact for visitors, clients, and employees, ensuring a welcoming and efficiently run workplace.

Key responsibilities

• Serve as the company ambassador, providing excellent customer service to guests and staff.
• Coordinate on‑site and off‑site events such as meetings, lunches, socials, and team activities.
• Handle facility requests, building maintenance, and vendor coordination.
• Maintain reception and common areas, restocking supplies and keeping spaces organized and clean.
• Manage inventory, budgeting, and ordering of office supplies.
• Oversee security procedures, issue access cards, and register visitors.
• Process incoming and outgoing mail, shipments (FedEx), and deliveries.
• Provide administrative and project support to local teams as needed.

Required profile

• Available to work onsite Monday‑Friday, 8 AM‑5 PM, and staff the front desk for extended periods.
• Previous customer service or front‑office experience in a professional environment.
• Strong interpersonal, verbal communication, and organizational abilities.
• Self‑starter with a positive, can‑do attitude and ability to lift up to 25 lb.
• Adaptable, able to juggle multiple tasks efficiently and adjust to a changing environment.

Required skills

• Google Suite (Gmail, Calendar, Docs, Sheets, Slides)
• Canva
• Microsoft Office (Word, Excel, PowerPoint)

What we offer

• Competitive hourly rate of $26‑$30 CAD plus 4 % vacation pay.
• Medical, dental, vision, and basic life insurance.
• PTO and company‑paid holidays.
• Retirement programs and a 1 % charitable‑giving initiative.