Office Assistant (Temporary Maternity Cover)

About the role

T. Smith Engineering Inc. is seeking a proactive and detail‑oriented Office Assistant to support daily operations for a one‑year maternity cover. The role involves handling communications, coordinating internal teams, and ensuring the office runs smoothly.

Key responsibilities

• Answer and direct incoming telephone calls, responding to inquiries.
• Set up new claims on online platforms and support the admin team with document issuance and invoicing.
• Assist the Forensic, FOI, and permit application teams with follow‑ups, coordination, and email monitoring.
• Handle sample drop‑offs, courier deliveries, and other office errands.
• Prepare rooms, documents, and materials for meetings, and welcome guests professionally.
• Organise Lunch & Learn sessions, including scheduling, catering, and setup.
• Monitor inventory, order office supplies, and maintain stock.
• Develop, write, and distribute the monthly company newsletter.

Required profile

• High school diploma required; post‑secondary education in administration preferred.
• Prior administrative or office support experience is a plus.
• Highly organized with meticulous attention to detail.
• Excellent interpersonal and communication abilities.

Required skills

• Proficiency in Microsoft Office Suite.
• Experience with digital file management.
• Familiarity with basic marketing tools (optional).

What we offer

• A collaborative and supportive work environment.
• Opportunities for growth and professional development.
• Competitive compensation package.