Office Assistant

About the role

We are seeking a highly organized Office Assistant to support our executive team and keep our Calgary office running smoothly. This full‑time, on‑site position will involve a mix of administrative, operational, and cultural duties in a fast‑paced healthcare technology environment.

Key responsibilities

• Manage executive calendars, schedule meetings, and coordinate travel arrangements.
• Prepare meeting materials, take notes, and follow up on action items.
• Maintain a clean, welcoming office space and act as the primary liaison with building management and vendors.
• Monitor and restock office supplies, kitchen snacks, and equipment.
• Organise team‑building events, off‑sites, holiday parties and celebrate milestones.
• Handle incoming and outgoing mail, packages and courier services.
• Assist with onboarding and off‑boarding processes, including desk setup and IT equipment coordination.
• Process invoices, credit‑card payments, cheque deposits and support basic collections.
• Manage software licenses, subscriptions and vendor accounts.
• Support ad‑hoc projects and process‑improvement initiatives across departments.

Required profile

• Minimum 2 years of experience in an administrative, office‑management or operations role; startup experience is a plus.
• Exceptional attention to detail and ability to juggle multiple tasks simultaneously.
• Proactive problem‑solver who anticipates needs and offers solutions.

Required skills

• Proficiency with Google Workspace.
• Experience using Slack, Zoom and Hubspot.

What we offer

• Opportunity to work in a growing healthcare‑technology company.
• Collaborative team culture that values diversity and inclusion.
• Engaging office environment in downtown Calgary.