Office Administrator

About the role

EllisDon Facilities Services is seeking an Office Administrator to support the smooth operation of its office in Toronto. You will be the first point of contact for employees and visitors while providing essential administrative support to management and contract personnel.

Key responsibilities

• Report to the General Manager and ensure efficient day‑to‑day office operations.
• Handle reception duties: answer phones, sign in visitors, direct calls.
• Maintain files, order supplies, and perform general office administration tasks.
• Assist with payroll by submitting timecards and reviewing shift schedules.
• Support financial management, including project billing and invoice coding.
• Lead People & Culture tasks such as posting hourly jobs, preparing offer letters and onboarding new hires.
• Promote a safe, healthy environment in line with health‑and‑safety policies and applicable legislation.

Required profile

• College‑level education or equivalent.
• Minimum 2 years of experience in administration, operations or a maintenance environment.
• Experience with finance and accounting functions is an asset.
• Strong teamwork orientation and ability to work well within a team setting.

Required skills

• Proficient with Microsoft Office Suite, especially Excel.
• Excellent computer skills for handling office software and tools.

What we offer

• Competitive salary range of $60,000 – $70,000 CAD per year.
• Opportunities for continuous learning, growth and career development.
• Inclusive, diverse workplace that values authenticity and mutual respect.