Office Administrator

About the role

The Office Administrator supports the efficient operation of the Corporate Services department at the Ontario Principals' Council. Reporting to the Executive Director, the role provides a professional front‑office experience and assists with a range of administrative tasks that keep the department running smoothly.

Key responsibilities

• Greet visitors, answer telephone calls and direct guests to appropriate staff or meeting locations.
• Coordinate meeting‑room bookings, catering, and basic onsite technology support.
• Maintain a welcoming, organized reception area, including seasonal displays.
• Manage incoming and outgoing mail, courier services and departmental email inboxes.
• Arrange travel, conference registrations, hotel accommodations and other logistical support.
• Maintain corporate records such as supplier information, promotional merchandise inventory, credit‑card reconciliation, meeting minutes and website content updates.
• Liaise with external vendors, building management, travel agencies and other service providers.

Required profile

• Reports directly to the Executive Director.
• Provides a professional and welcoming reception experience.

Required skills