Office Administrator / Data Entry Specialist

About the role

EuroLine Windows is seeking an Office Administrator/Data Entry Specialist to support its Toronto showroom and office operations. The role combines accurate data entry for quoting software with a broad range of administrative duties, acting as a key liaison between sales, production, and customers.

Key responsibilities

• Enter sales data into the quoting system and resolve any irregularities.
• Prepare and maintain project files, contracts, and documentation.
• Assist with estimating and quoting tasks, gaining independence as product knowledge grows.
• Support the showroom by greeting visitors and handling walk‑in customers.
• Answer and direct phone calls and emails, managing office correspondence.
• Coordinate meetings, appointments, and office schedules.
• Process incoming and outgoing mail, courier shipments, and deliveries.
• Order and maintain office supplies and equipment.
• Assist with invoicing, purchase orders, and basic accounting administration.
• Monitor outstanding quotations and follow‑up opportunities.

Required profile

• Strong attention to detail and accuracy in data entry.
• Excellent organizational and time‑management abilities.
• Punctual, reliable, and able to work independently or within a team.
• Comfortable learning new software systems; full training on internal estimating system provided.
• Effective communication and customer‑service skills.
• Ability to manage multiple projects and deadlines in a fast‑paced environment.

Required skills

• Microsoft Excel
• Microsoft Word
• Microsoft Outlook
• AutoCAD (preferred)

What we offer

• Compensation ranging from $21.00 to $22.00 per hour.
• Equal‑opportunity employer committed to diversity and inclusion.