Office Administrator – 6‑Month Contract

About the role

The Office Administrator will work independently within a team‑oriented environment to support the Contract Representative, Fleet Manager, and Facilities Management team. This six‑month contract position ensures smooth office operations, fleet administration, and compliance with safety and training requirements.

Key responsibilities

• Conduct daily office walk‑around, manage office budget, security fob programming, visitor sign‑in, and maintain supplies.
• Handle vehicle licensing renewals, plate transfers, CVOR compliance, 407 transponder tracking, weekly inspections, GPS/Geotab monitoring, and truck decal coordination.
• Process vendor purchase orders, set up new vendors, manage one‑time payments, and assist finance with invoice and expense tracking.
• Coordinate employee onboarding/offboarding, configure workspaces, order Petro‑Canada/Home Depot cards, set up cell phones, RingCentral accounts, and issue ID badges.
• Schedule third‑party training, maintain technician profiles, track professional license renewals (TSSA, ESA), generate monthly compliance reports, and monitor security clearances.
• Update employee master lists, support HR with tracking and reporting.

Required profile

• Strong attention to detail and ability to manage multiple administrative tasks simultaneously.
• Self‑motivated and capable of working independently while collaborating with cross‑functional teams.
• Excellent organizational skills and experience handling office, fleet, and compliance processes.

Required skills

• Fob programming
• GPS/Geotab data monitoring
• RingCentral account setup

What we offer

• Opportunity to work with a leading North‑American construction and facilities group.
• Exposure to diverse operational areas including fleet, finance, and HR.
• Supportive team environment that values stability and work‑life balance.