Legal Operations / Administrative Coordinator

About the role

Our client is looking for a highly organized Legal Operations / Administrative Coordinator to support a fast‑paced professional services environment. You will act as the central hub for internal teams and external partners, ensuring smooth workflow, accurate documentation, and timely communication.

Key responsibilities

• Provide day‑to‑day administrative and operational support to leadership and internal teams.
• Coordinate calendars, meetings, travel arrangements, and prepare agendas, reports, and presentations.
• Maintain electronic and physical filing systems, manage document preparation and formatting.
• Assist with invoice processing, purchase orders, expense reporting, accrual tracking, and budget coordination.
• Liaise with internal departments, vendors, and external partners to resolve issues promptly.
• Support workflow tracking, status updates, operational dashboards, and onboarding logistics.
• Handle incoming inquiries, prioritize requests, and escalate urgent matters while maintaining confidentiality.

Required profile

• Diploma or degree in Business Administration, Office Administration, Legal Administration, or related field (preferred).
• 3–5+ years of experience in administrative coordination, executive support, office management, or legal operations.
• Strong organizational, multitasking, and communication skills.
• Ability to work independently and collaborate across teams in a fast‑paced environment.

Required skills

• Microsoft Excel
• Microsoft Outlook
• Microsoft Word
• Microsoft PowerPoint