Legal Executive Assistant – Toronto

About the role

We are seeking a Legal Executive Assistant to support our Legal & Compliance team in Toronto. Reporting to the Head of Legal, you will play a key role in ensuring regulatory compliance, managing documentation and supporting governance processes across multiple jurisdictions.

Key responsibilities

• Prepare and file insurance license applications and renewals across multiple jurisdictions
• Assist with regulatory and corporate filings, ensuring accuracy and timeliness
• Coordinate and respond to requests from various regulatory bodies
• Maintain and organize contractual documentation and legal records
• Support Board and committee meetings, including scheduling, preparation of materials, and minute‑taking
• Coordinate quarterly meetings, handling logistics, documentation, and follow‑ups
• Provide administrative support such as calendar management, travel coordination, and team assistance
• Prepare professional presentations and reports using PowerPoint, Excel, and Word
• Assist with onboarding and offboarding processes for team members
• Manage filing, archiving, and document comparison tasks
• Support corporate governance initiatives and special projects
• Serve as a subject‑matter resource for internal systems like expense and legal entity tools

Required profile

• 5+ years of experience as a legal assistant, executive assistant, or paralegal
• Strong experience with regulatory filings, licensing, or compliance‑related processes
• Excellent written and verbal communication skills
• Exceptional attention to detail and accuracy
• Strong organizational and time‑management abilities with the capacity to meet tight deadlines
• Proactive, self‑starter mindset with strong ownership of work

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint