Industrial Construction Document Control Specialist

About the role

A client is looking for a detail-oriented Industrial Construction Document Control Specialist to support project quality documentation for an industrial construction and maintenance contractor. This is a remote role where you log, sort and maintain quality records, prepare and pre-populate documentation, and keep everything accurate and audit-ready through project turnover. The schedule is Monday to Friday, 8:00 AM to 4:30 PM CST (WPG, Manitoba, Canada), with a 30-minute unpaid break (40 hours per week).

Key responsibilities

• Manage document control processes, including logging, sorting and maintaining project quality documentation.
• Prepare and pre-populate quality documentation and project turnover packages.
• Ensure document revision control, correct naming conventions and audit-readiness across all records.
• Coordinate and follow up with site, project and quality teams so that all documentation is complete and up to date.
• Carry out other administrative and document control tasks as assigned.

Required profile

• 2+ years of experience in document control, preferably in industrial construction, mining, oil and gas or another project-based industry handling QA/QC documentation.
• Must have a Windows OS computer.
• Strong attention to detail, ability to handle large volumes of documents under tight deadlines, and excellent written and verbal English.
• Proven ability to work independently in a remote environment.
• Plus: experience with safety documentation, supporting client or third-party audits, and familiarity with Canadian construction or industrial standards.

Required skills

• Intermediate to advanced Microsoft Excel (formulas, pivot tables, data filtering, sorting, validation) for building document logs, registers and trackers.
• Microsoft 365 (Word, SharePoint).
• Document management platforms such as Procore or Aconex.
• Familiarity with ITPs, inspection reports, NCRs, material and weld records, and turnover packages.

What we offer

• Permanent work from home.
• Immediate hiring.
• Health insurance coverage for eligible locations.

Applicants complete an online application with assessment questions, a technical check and a voice recording; the hourly pay rate is set after the application process, and fully completed applications are reviewed first.