Immigration Legal Assistant

About the role

We are seeking a dedicated Immigration Legal Assistant to join our growing Immigration Practice at Caron & Partners LLP in Calgary. The role supports lawyers and clients with administrative, billing, and document preparation tasks in a fast‑paced environment.

Key responsibilities

• Work collaboratively with lawyers and clients to ensure invoices are paid in a timely fashion.
• Assist lawyers in setting up special payment arrangements and resolve billing questions.
• Draft routine letters and basic court documents.
• Open and close client files and prepare engagement letters.
• Assist with client meetings and contact clients to obtain relevant case information.
• Diary applications and administrative deadlines.
• Organize and maintain clients’ files.
• Draft and process clients’ invoices and monthly billings.
• Set up and maintain records management systems, including classifying and coding electronic and hard‑copy files.
• Answer the phone, schedule appointments and meetings, and handle administrative and business details.
• Open correspondence, coordinate the flow of information and respond to routine inquiries.

Required profile

• Legal Assistant diploma from an accredited institution or equivalent on‑the‑job training.
• Minimum of 1 year experience as an Immigration Legal Assistant.
• Experience with refugee claims, H&C applications, sponsorship, or permanent residence applications is an asset.
• Ability to communicate in Spanish (written and verbal) is considered an asset.
• Strong command of English (reading, writing and speaking).

Required skills

• Proficiency with Microsoft Outlook.
• Proficiency with Microsoft Word.
• Proficiency with Microsoft Excel.
• Proficiency with Microsoft Teams.
• Proficiency with Adobe (e.g., Acrobat).