Fleet Procurement Coordinator

About the role

The Town of Oakville is seeking a Fleet Procurement Coordinator to lead the acquisition and lifecycle management of municipal fleet assets. Reporting to the Fleet Operations Manager, the incumbent will ensure that vehicles and equipment are purchased, tracked, and maintained in line with municipal procurement policies and corporate fleet standards.

Key responsibilities

• Coordinate purchasing processes, develop technical specifications and tender requirements for fleet assets.
• Maintain accurate data in the town’s fleet management system, including inventories, maintenance schedules, procurement records, and warranty information.
• Analyze fleet performance data, produce operational reports on utilization, lifecycle status, and cost metrics.
• Administer vehicle certifications, safety inspections, and regulatory compliance, escalating variances as needed.
• Collaborate with the Fleet Data Analyst to validate data and translate insights into procurement recommendations.
• Monitor fleet KPIs (utilization, downtime, lifecycle cost, recalls) and advise on optimization strategies.
• Support day‑to‑day administrative workflows, document control, and liaison with internal departments and external vendors.
• Prepare disposal documentation, update asset records, and assist with budgeting and financial controls for capital and operating expenditures.

Required profile

• Experience in municipal or corporate fleet procurement and asset management.
• Strong understanding of procurement policies, contract administration, and regulatory compliance.
• Ability to interpret technical specifications and tender documents.
• Excellent analytical skills with a focus on data‑driven decision making.

Required skills

• Proficiency with fleet management systems.
• Knowledge of procurement processes and contract documentation.
• Familiarity with vehicle certification and safety inspection requirements.