Executive Support Administrator – Postgraduate Medical Education

About the role

The Executive Support Administrator provides senior‑level administrative leadership for the Postgraduate Medical Education (PGME) office within the Faculty of Medicine. Reporting to the Associate Dean, PGME, the role supports three Assistant Deans and the Director of Administration, ensuring smooth operation of executive functions.

Key responsibilities

• Manage delivery of administrative services that align with PGME leadership priorities.
• Establish and maintain service standards, administrative frameworks, and continuous‑improvement initiatives.
• Plan and execute formal standing committee meetings, key events, and leadership site visits.
• Provide expert guidance on complex or sensitive issues and coordinate meeting requests for the PGME leadership team.
• Interact regularly with hospitals, health authorities, government agencies, and partner institutions at local, national, and international levels.

Required profile

• Demonstrated ability to provide administrative leadership for senior academic executives.
• Experience coordinating large‑scale events, committees, and stakeholder engagements.
• Strong understanding of the structure and funding responsibilities of postgraduate medical education programs.
• Excellent communication and organizational skills to support multiple senior leaders.

Required skills

What we offer

• Competitive salary range of $5,791.00 – $8,323.42 CAD per month.
• Opportunity to work within a leading Faculty of Medicine supporting 23+ training sites across British Columbia.