Executive Operations Assistant

About the role

The Executive Operations Assistant provides high‑level administrative support to the President and Senior Leadership Team, acting as the professional face of the corporate office in Fort Erie. This role combines calendar and travel management, office readiness, visitor coordination, and company‑wide employee engagement initiatives.

Key responsibilities

• Manage the President’s complex calendar, email flow, call screening, and document organization in Google Drive.
• Coordinate meetings, logistics, catering, and on‑site office supplies to ensure a polished environment.
• Arrange travel, including flight, hotel, and car service bookings via Concur, and prepare detailed itineraries.
• Support the Executive Business Manager with purchase requisitions, expense reports, and sponsorship requests.
• Oversee employee‑engagement committee budget, preparing and reconciling expense reports.
• Lead special projects and initiatives assigned by senior leadership.
• Prepare and edit presentations for board meetings using Google Slides.
• Maintain confidentiality and exercise discretion at all times.

Required profile

• Professional demeanor with strong etiquette when representing the corporate office.
• Excellent organizational and communication abilities.
• Proven experience in event planning, logistics, and stakeholder coordination.
• Ability to handle sensitive information with discretion.

Required skills

• Proficiency with GSuite (Google Calendar, Drive, Slides).
• Experience using Canva for visual content creation.
• Familiarity with Concur for travel and expense management.