Executive Assistant to Three SVPs (Hybrid)

About the role

We are seeking a proactive Executive Assistant to support three Senior Vice Presidents in a hybrid setting. The role involves managing dynamic calendars, coordinating travel, and preparing high‑level communications while maintaining strict confidentiality.

Key responsibilities

• Manage complex, constantly changing calendars and schedule meetings.
• Prepare and distribute meeting materials in advance.
• Book travel (flights, hotels, car service) and create detailed itineraries.
• Draft, edit, and proofread internal and external correspondence.
• Develop reports and presentations for executive meetings.
• Plan and coordinate internal and external events, ensuring all logistics are covered.
• Process expense reports with accuracy.
• Act as a liaison with external stakeholders, representing the executives professionally.

Required profile

• 8+ years of experience supporting multiple senior executives in a fast‑paced environment.
• Exceptional time‑management and multitasking abilities.
• Strong interpersonal skills and professional written communication.
• High level of discretion when handling confidential information.

Required skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

What we offer

• Base salary $85,000‑$90,000.
• Robust pension plan and comprehensive benefits.
• 3‑4 weeks of vacation and additional employee perks.
• Hybrid work model (2 days onsite near Union Station).