Executive Assistant to Co-CEOs & Office Manager

About the role

Our client, a fast‑growing boutique organization in Toronto, is seeking a proactive Executive Assistant to support two Co‑CEOs and manage office operations. This full‑time, on‑site position offers a dynamic environment where you will handle both business and personal tasks for senior leadership.

Key responsibilities

• Manage two complex, ever‑changing calendars, schedule meetings, and prepare confidential materials.
• Coordinate travel arrangements, itineraries, and related documentation for the Co‑CEOs.
• Organize corporate events, socials, retreats, and weekly lunches to foster a vibrant workplace culture.
• Maintain vendor relationships, oversee office supplies, and resolve issues affecting productivity.
• Handle electronic and paper filing systems, process invoices, expense reports, and benefit claims.
• Assist with personal duties such as banking, bill payments, and appointment scheduling.
• Support onboarding and off‑boarding of staff and respond to ad‑hoc office requests.

Required profile

• 7+ years of administrative experience supporting C‑level executives, preferably in an entrepreneurial setting.
• Exceptional written and verbal communication skills with a high degree of professionalism.
• Strong initiative, ability to anticipate needs, and meet tight deadlines.
• Proven track record handling confidential information with discretion.

Required skills

What we offer

• Competitive salary range $100,000‑$112,000 CAD plus a generous bonus.
• Immediate benefits, 3 weeks vacation plus an extra holiday week.
• Summer hours, office located near subway in Yonge/Davisville.
• Collaborative, fast‑paced environment with growth opportunities.