Executive Assistant to Chief Financial Officer

About the role

Metro Supply Chain is seeking a professional Executive Assistant to support its Chief Financial Officer (CFO) and the broader executive team. Based in the Montreal office, you will ensure smooth daily operations, manage confidential information, and contribute to a positive workplace culture.

Key responsibilities

• Coordinate the CFO’s calendar, schedule appointments, meetings, and events.
• Arrange meeting rooms, catering, AV equipment, and distribute handouts and notes.
• Prepare meeting materials, presentations, and visual aids such as graphs and charts.
• Manage boardroom setup and breakdown for meetings.
• Greet visitors, handle inquiries, and respond to emails on behalf of the CFO and executives.
• Track budgets, process expense reports, and perform reconciliations.
• Organise travel itineraries and make reservations.
• Maintain up‑to‑date contact lists and various databases, reports, and templates.
• Support onboarding of new employees and handle pre‑hire follow‑ups.
• Distribute internal communications and manage incoming/outgoing mail and couriers.
• Oversee break‑room management, office layout planning, moves, and IT infrastructure maintenance.
• Ensure the office remains clean, functional, and stocked with supplies.
• Promote a positive office culture and a friendly working environment.

Required profile

• Related college diploma (required); university degree is an asset.
• Minimum 5 years of relevant administrative support experience.
• Excellent written and verbal communication skills in both French and English.
• Demonstrated ability to handle highly confidential information.

Required skills