Executive Assistant to CEO

About the role

We are seeking a proactive Executive Assistant to support our CEO in Vancouver. The role serves as the first point of contact for the CEO and executive team, ensuring smooth operations and effective communication with internal and external stakeholders.

Key responsibilities

• Manage the CEO’s professional and personal calendar, including scheduling meetings, calls, and travel.
• Coordinate complex travel arrangements, budgets, itineraries, and expense reports.
• Handle email correspondence, phone calls, and client interactions on behalf of the CEO.
• Organize weekly strategic meetings, prepare presentations, take minutes, and arrange catering.
• Create and maintain documents, spreadsheets, and reports to support leadership decisions.
• Maintain strict confidentiality and professionalism in all communications and materials.
• Act as a primary point of contact, representing the CEO with polished communication internally and externally.

Required profile

• Proactive problem‑solver with meticulous attention to detail.
• Exceptional written and verbal communication skills.
• Ability to prioritize competing demands and exercise sound judgment.
• Flexibility to adapt to a dynamic executive environment while maintaining confidentiality.

Required skills

• Google Workspace (Docs, Sheets, Slides, Forms, etc.)
• Microsoft Office (Word, Excel, PowerPoint)
• Adobe InDesign and Adobe Acrobat
• Experience working with AI‑powered productivity tools

What we offer

• Competitive salary range of $70,000–$85,000 CAD per year.