Executive Assistant to CEO (Hybrid, 16‑month contract)

About the role

The Executive Assistant will provide high‑level support to the CEO of a privately held family office in Toronto. Working in a hybrid model, you will coordinate activities across the office, portfolio companies and external partners while maintaining confidentiality and professionalism.

Key responsibilities

• Manage the CEO’s calendar, schedule meetings, and resolve conflicts.
• Coordinate internal and external meetings, including agendas, materials, logistics and follow‑up.
• Prepare correspondence, presentations, reports and briefing documents.
• Monitor action items and deadlines, ensuring timely execution.
• Serve as the primary point of contact for the CEO with stakeholders.
• Handle Honorary Consul inquiries and route them to the appropriate High Commission.
• Support communication and coordination across portfolio companies, advisors and business partners.

Required profile

• Highly organized with strong attention to detail.
• Proactive, service‑oriented and able to anticipate needs.
• Discreet and capable of handling confidential information.
• Excellent judgment and ability to work in a fast‑paced environment.

Required skills

What we offer

• Base salary $70,000‑$85,000 CAD per year plus benefits.
• Hybrid work arrangement (3 days onsite, 2 days remote).
• 16‑month fixed‑term contract covering parental leave.