Executive Assistant to CEO & Board Liaison (Hybrid)

About the role

We are seeking a proactive Executive Assistant to support a dynamic CEO and act as a liaison with the Board of Directors. This hybrid position (approximately three days per week in the North York office) offers a strategic partnership with senior leadership in a well‑established Toronto organization.

Key responsibilities

• Manage the CEO’s complex calendar, prioritize demands, and ensure efficient use of time.
• Screen and triage email, draft correspondence, and prepare Board and committee materials.
• Coordinate travel arrangements, itineraries, and related documentation.
• Organize off‑site meetings, conferences, and business events in collaboration with internal teams.
• Attend executive and Board meetings, take minutes, and follow up on action items.
• Maintain confidentiality while liaising with internal departments, external stakeholders, and community leaders.
• Process expense reports for the CEO and Board, ensuring proper approvals.

Required profile

• Demonstrated experience supporting senior executives, preferably in a fast‑paced environment.
• Strong organizational skills with the ability to manage multiple priorities.
• High level of discretion and professionalism.
• Excellent written and verbal communication skills.

Required skills

• Proficiency in standard office software (e.g., Microsoft Office suite).

What we offer

• Salary up to CAD 110,000.
• Employer‑paid benefit plan, robust RRSP, and 3‑4 weeks of vacation.
• Parking and additional employee perks.
• Hybrid work arrangement with a short walk to transit.