Executive Assistant – Support Vice Presidents in PCO

About the role

The Executive Assistant will provide direct support to two Vice Presidents within RBC's Personal and Commercial Operations (PCO) group. This role ensures the leadership team runs smoothly by managing schedules, coordinating travel, handling correspondence, and acting as a liaison with internal partners.

Key responsibilities

• Manage and maintain executive calendars, schedule meetings and travel for the VPs and their teams.
• Monitor a shared inbox, triage meeting proposals, action items and delegate inquiries.
• Prepare and distribute meeting materials, presentations, and follow‑up items in a timely manner.
• Process monthly expense reports, validate entries in Concur and Workday, and maintain vacation records.
• Organise departmental events, town‑hall meetings and other team activities.
• Collaborate with Finance, Communications, and Employee Engagement teams to support senior‑level initiatives.
• Identify opportunities to improve processes and ensure deadlines are met.

Required profile

• 5+ years of experience in executive administration or a similar coordinator role supporting senior leaders.
• Strong interpersonal and diplomatic skills with the ability to interact across all organisational levels.
• Excellent prioritisation, organisational and time‑management abilities in a fast‑paced environment.
• Self‑starter who can work accurately with minimal supervision.

Required skills

• Microsoft Word, PowerPoint, Excel, Outlook.
• WebEx for virtual meetings.
• Concur expense and travel system.
• Workday for record‑keeping and vacation tracking.

What we offer

• A collaborative, progressive culture focused on growth and community impact.
• Opportunities to develop professional skills and advance within a leading financial institution.
• Supportive environment that values employee engagement and well‑being.