Executive Assistant, Strategy and Operations

About the role

The Executive Assistant provides high‑level administrative and strategic support to senior leaders within the Strategy & Operations team. This role ensures smooth day‑to‑day operations, enabling executives to focus on strategic priorities while maintaining a high‑performing, inclusive culture.

Key responsibilities

• Manage complex calendars, prioritize meetings, and resolve conflicts for one or more senior executives.
• Coordinate meetings, events, off‑sites, and external functions, handling logistics, materials, minutes, and follow‑ups.
• Prepare and validate information for executive communications, presentations, reports, speeches, and meeting decks.
• Arrange travel itineraries, including flights, accommodations, transportation, and detailed schedules.
• Process expense reports and maintain accurate expenditure records.
• Act as liaison and gatekeeper for internal and external stakeholders, including vendors and clients.
• Identify and support administrative process improvements while adhering to global policies.
• Support risk, compliance, AML/ATF, and business continuity initiatives, serving as BCP coordinator when required.

Required profile

• Minimum 2 + years of experience as an Executive or Administrative Assistant.
• Experience working in large, complex organizations with extensive stakeholder interaction.
• Exceptional organizational skills, high autonomy, and a proactive, solution‑oriented mindset.
• Strong attention to detail and ability to handle confidential information discreetly.
• Excellent time‑management, communication, and presentation abilities.

Required skills

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

What we offer

• Career growth with diverse professional development opportunities.
• Competitive rewards program including annual bonus, flexible vacation, and comprehensive benefits from day one.
• Commitment to diversity, equity, inclusion, and community impact.