Executive Assistant – Senior Leader Support

About the role

Prime Quadrant is seeking a highly organized Executive Assistant to provide strategic and administrative support to a senior leader. The role involves managing competing priorities, coordinating stakeholders, and contributing to the execution of strategic initiatives in a fast‑paced environment.

Key responsibilities

• Manage the senior leader’s calendar, schedule meetings, arrange travel and process expenses.
• Prioritize and triage incoming communications, meeting requests and scheduling needs.
• Prepare reports, presentations, agendas and other meeting materials for strategic initiatives.
• Track action items, deadlines and deliverables across multiple projects.
• Coordinate cross‑functional projects by gathering inputs, maintaining timelines and ensuring follow‑through.
• Maintain and update CRM records in HubSpot.
• Draft and edit professional correspondence and stakeholder updates.
• Support meeting preparation and post‑meeting follow‑up to ensure timely completion of tasks.

Required profile

• Strong organizational and project‑coordination abilities with capacity to manage multiple priorities.
• High degree of professionalism, discretion and attention to detail.
• Proactive mindset with ability to anticipate and resolve issues independently.
• Excellent written and verbal communication skills.

Required skills

• HubSpot CRM