Executive Assistant – PATH Program (Hybrid, Toronto)

About the role

OPTrust is seeking an Executive Administrative Assistant to support the multi‑year PATH Program, a multi‑million‑dollar pension administration transformation. The role provides senior‑level administrative support to the Vice President of Pension Administration Transformation, directors, managers and bargaining‑unit staff.

Key responsibilities

• Coordinate and schedule Board, Committee and other PATH meetings, prepare and distribute agendas, materials, and detailed minutes.
• Manage calendars for the VP and the PATH team, and arrange travel in partnership with the corporate travel team.
• Plan and execute team‑building, social and external events, handling logistics and vendor coordination.
• Liaise with Facilities, IT Operations, Security and People teams to ensure smooth onboarding, transfers and off‑boarding, including technology and access requirements.
• Reconcile expenses, prepare accounting entries and process invoices for the VP and management team.
• Provide general administrative support such as document preparation, filing and correspondence.

Required profile

• Demonstrated senior‑level administrative experience supporting senior executives.
• Strong organizational and multitasking abilities in a fast‑paced environment.
• Excellent written and verbal communication skills.
• Ability to work collaboratively with internal and external stakeholders.

Required skills

What we offer

• Inclusive culture built on collaboration, integrity and continuous improvement.
• Flexible hybrid work model.
• Benefits package after six months of continuous employment, including optional membership in a defined‑benefit pension plan.
• Access to employee resource groups and a dedicated inclusion, diversity and equity strategy.