Executive Assistant / Office Manager

About the role

We are seeking a highly organized, technology‑savvy Executive Assistant/Office Manager to support a boutique real‑estate development firm in Toronto. This full‑time, on‑site position provides comprehensive administrative assistance to senior leadership while ensuring smooth day‑to‑day office operations.

Key responsibilities

• Manage executive calendars, schedule meetings, draft correspondence, and coordinate conference calls.
• Prepare expense reports, health reimbursement forms, and travel itineraries for senior leaders.
• Serve as the primary point of contact for investors, clients, partners, and visitors.
• Maintain electronic and physical filing systems and proofread documents, presentations, and reports.
• Arrange boardroom setups, technology for virtual attendees, and handle meeting minutes and action‑item follow‑ups.
• Coordinate logistics for corporate events, client meetings, and industry conferences.
• Update the corporate website, assist with press releases and social‑media posts as needed.
• Provide first‑level support for employee technology issues and liaise with external IT consultants.

Required profile

• Exceptional written and verbal communication skills.
• Strong attention to detail and sound judgment.
• Ability to thrive in a fast‑paced environment and manage multiple priorities.
• Proactive, independent, and collaborative team player.

Required skills

What we offer

• Dynamic work environment within a growing real‑estate development company.
• Opportunity to contribute to high‑impact projects across the Greater Toronto Area.
• Full‑time, on‑site role with a supportive team culture.