Executive Assistant

About the role

We are seeking a resourceful and detail‑oriented Executive Assistant to support senior leadership for a well‑established sales and distribution company. The role requires proactive organization, confidentiality, and the ability to manage complex schedules and travel logistics.

Key responsibilities

• Manage executives’ complex calendars, inboxes, and meeting coordination.
• Arrange domestic and international travel, prepare itineraries and expense reports.
• Handle communications with internal and external stakeholders on behalf of executives.
• Identify scheduling conflicts and resolve issues promptly.
• Coordinate business meeting logistics, prepare materials, agendas, and minutes.
• Draft reports, documents, presentations, and manage confidential correspondence.
• Provide personal assistance as needed and support event logistics for company functions.
• Assist with additional operational projects as required.

Required profile

• 8+ years of senior‑level executive assistant experience.
• Degree or diploma in Office Administration, Business, or related field.
• Strong organizational, time‑management, and discretion skills.
• Excellent verbal, written, and interpersonal communication.
• Positive, entrepreneurial attitude with a “can‑do” mindset.

Required skills

• Microsoft Office Suite
• Microsoft Excel

What we offer

• Competitive salary range of $90,000‑$100,000 CAD per year.
• Opportunity to work with senior leadership in a dynamic sector.
• Professional development and supportive work environment.