Executive Assistant

About the role

We are seeking a proactive Executive Assistant to support our Senior Country Manager in Toronto. The role ensures smooth office operations, manages complex administrative tasks, and provides high‑level executive support in a hybrid work environment.

Key responsibilities

• Provide comprehensive administrative support to the Senior Country Manager, including calendar management and meeting preparation.
• Coordinate meetings, secure venues, arrange catering, and set up video/audio conferencing for board meetings and other events.
• Plan and execute domestic and international travel itineraries, handling multiple time zones, preferences, and documentation.
• Lead client event planning, managing guest lists, venues, vendors, and on‑site logistics.
• Oversee day‑to‑day office operations, equipment maintenance, and facilities liaison in Toronto and Montreal.
• Assist compliance and regulatory communications, ensuring alignment with local laws and standards.
• Drive process improvements within Business Support functions and collaborate with Accounts Payable and Purchasing for vendor due diligence.
• Handle general administrative duties such as correspondence, filing, printing, and document preparation.

Required profile

• Highly motivated professional with strong initiative and problem‑solving abilities.
• Excellent written and verbal communication skills with meticulous attention to detail.
• Ability to manage multiple priorities in a fast‑paced environment while respecting authority limits.

Required skills

• PowerPoint

What we offer

• Hybrid work model (3 days onsite, 2 days remote).
• Opportunity to work closely with senior leadership in a dynamic Canadian office.