Executive Assistant

About the role

We are seeking a proactive Executive Assistant to provide high‑level administrative support to our Senior Vice President in Brampton. This contract position offers the chance to work closely with senior leadership on a variety of strategic initiatives.

Key responsibilities

• Manage complex calendars, schedule meetings, resolve conflicts, and coordinate appointments.
• Arrange domestic and international travel, including itineraries and accommodations.
• Prepare, review, and handle highly confidential documents and presentations.
• Support planning and execution of departmental and company events such as town halls and training sessions.
• Track departmental activities, including vacation planners, expense reports, and correspondence.
• Monitor departmental budgets and spending.
• Act as liaison between internal teams and external stakeholders.
• Manage onboarding and offboarding processes, including equipment coordination.
• Coordinate leadership meetings, weekly huddles, and maintain real‑time priority updates.
• Maintain and organize SharePoint sites and internal documentation.
• Screen and prioritize incoming communications and support special projects, committees, and ad‑hoc initiatives.

Required profile

• 5–7 years of experience supporting senior executives in a corporate environment.
• Demonstrated ability to handle highly confidential information with discretion.
• Advanced proficiency in Microsoft Office 365 suite.
• Excellent written and verbal communication with strong attention to detail.
• Proven ability to manage multiple priorities in a fast‑paced setting.
• Strong stakeholder management and interpersonal skills.
• High level of initiative, problem‑solving ability, and sound judgment.
• Ability to work both independently and collaboratively.
• French language skills are an asset.

Required skills

• Microsoft Outlook
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Word
• Microsoft Teams
• Microsoft SharePoint

What we offer

• Opportunity to work closely with senior leadership.
• Dynamic and collaborative corporate environment.
• Exposure to high‑impact projects and strategic initiatives.