Executive Assistant

About the role

The Executive Assistant provides high‑level administrative, financial, and human‑resources support to senior business leaders and their teams. The role ensures smooth office operations, drives process improvements, and acts as a trusted partner for strategic initiatives.

Key responsibilities

• Manage calendars, schedule meetings, book rooms, and arrange resources for seamless meeting facilitation.
• Prepare and distribute communications, presentations, policies, and procedures.
• Process invoices, expense claims, and track budgets against targets.
• Coordinate travel arrangements, including flights and hotel reservations.
• Gather, format, and present data in regular and ad‑hoc reports and dashboards.
• Lead planning and execution of department events and initiatives.
• Maintain filing systems and ensure documentation is readily accessible.
• Provide coaching and mentorship to junior administrative staff.
• Liaise with internal units and external vendors for office space, relocations, and furniture needs.

Required profile

• Proven experience supporting senior executives or business leaders.
• Strong organizational and time‑management abilities.
• Excellent written and verbal communication skills.
• Analytical mindset with ability to break down strategic problems and provide insights.
• Ability to build effective relationships with internal and external stakeholders.
• Detail‑oriented approach to budgeting, invoicing, and expense tracking.

Required skills

What we offer

• Opportunity to work with a diverse, high‑performing team.
• Exposure to strategic projects and cross‑functional initiatives.
• Professional development and mentorship opportunities.