Executive Assistant – Internal Audit

About the role

The Internal Audit function at Great West is seeking a proactive Executive Assistant to support senior leaders. This role ensures smooth operations, manages complex deliverables, and helps the team stay focused on priorities and deadlines.

Key responsibilities

• Provide day‑to‑day executive support including calendar management, meeting coordination, and prioritisation of competing demands.
• Act as the central point of contact for internal and external stakeholders, delivering a seamless professional experience.
• Plan and organise Board and senior leadership meetings, preparing materials and logistics.
• Maintain internal audit operational documents, reporting, and record‑retention standards.
• Coordinate travel, expense processing, catering, events and virtual meeting setups.
• Support workflow management across quarter‑end deadlines using MetricStream.
• Utilise Microsoft 365 tools (SharePoint, Co‑Pilot, Teams, Excel, Planner/Lists, PowerPoint) to organise information, improve visibility and enhance collaboration.
• Prepare, format and edit presentations, reports and regulatory documentation for senior leadership and Board audiences.
• Assist with routine accounting tasks, payment requests and financial data gathering.
• Provide basic technical troubleshooting and liaison with internal IT support.

Required profile

• 7+ years of experience supporting senior leaders, preferably in finance, accounting or tax environments.
• Exceptional organisational skills with strong attention to detail and accuracy.
• Proven ability to manage multiple priorities in a fast‑paced, deadline‑driven setting.
• Advanced proficiency with Microsoft 365 applications and a continuous‑improvement mindset.

Required skills

• Microsoft Outlook
• Microsoft PowerPoint
• Microsoft Excel
• Microsoft SharePoint
• Microsoft Teams
• Microsoft Planner
• Microsoft Lists
• Microsoft Co‑Pilot
• MetricStream (global GRC platform)