Executive Assistant (Hybrid, Toronto)

About the role

We are looking for a proactive Executive Assistant to provide organized, professional support to multiple senior executives at our Toronto office. The position follows a hybrid schedule, with three days on‑site (Tuesday‑Thursday) and remote work on Monday and Friday.

Key responsibilities

• Manage executive calendars, ensuring smooth daily operations.
• Coordinate travel arrangements and handle expense reporting through Concur.
• Arrange meeting rooms, resolve booking conflicts, and support client meeting logistics.
• Oversee office upkeep, including repairs, cleaning services, and supply inventory.
• Serve as reception point on assigned floors, greeting guests and facilitating daily office needs.
• Organise internal agency events that enhance company culture.
• Prepare decks and presentations for town‑hall meetings.
• Assist team members with courier requests and provide necessary information.
• Prepare boardrooms for client meetings and manage catering requests as needed.

Required profile

• Previous experience in an administrative role supporting senior leadership.
• Ability to handle sensitive information with a high degree of confidentiality.
• Strong interpersonal and organizational skills, capable of working with minimal supervision.
• Proven ability to prioritize tasks based on importance and urgency.
• Attention to detail and a high level of accuracy.
• Solid judgment and decision‑making abilities.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Teams
• Microsoft SharePoint
• Concur expense management

What we offer

• Generous paid time off – at least 37 days including vacation and wellness days.
• Four‑day long weekends, half‑day summer Fridays, and meeting‑free Friday afternoons year‑round.
• Flexible hybrid work model.