Executive Assistant (Hybrid, Toronto)

About the role

We are seeking a polished, highly organized Executive Assistant to provide dedicated support to two senior leaders in a fast‑growing technology company. This hybrid position requires four days a week on‑site at our downtown Toronto office near Exhibition GO Station.

Key responsibilities

• Manage and optimise complex, fast‑changing calendars for two senior executives.
• Coordinate seamless travel arrangements, including flights, ground transportation, accommodations, and detailed itineraries for executives and group events (1–10 people).
• Prepare expense reports and financial tracking with high accuracy.
• Handle ad‑hoc projects and maintain relationships with key vendors and service providers.
• Serve as on‑site coordinator for company events, both domestic and U.S. travel.
• Organise meeting agendas, compile briefing materials, and follow up on action items.
• Plan internal team events, office socials, lunches, and milestone celebrations.
• Act as a professional liaison and gatekeeper for correspondence with clients, partners, vendors, and internal teams.

Required profile

• 3–6 years of experience as an Executive Assistant, administrative assistant, or comparable operations role, preferably in a SaaS or professional‑services environment.
• Proven experience coordinating individual and group travel.
• Strong Excel skills and comfort with numbers, expense tracking, and financial reporting.
• English as a first language with exceptional written and verbal communication.
• Polished professional presence and strong business acumen.

Required skills

• Microsoft Excel

What we offer

• Salary range $65,000–$75,000 CAD plus a 10‑12% annual performance bonus.
• Comprehensive health and dental benefits.
• Hybrid work model (4 days onsite).
• Dynamic, diverse, high‑performing team in a fast‑moving scale‑up environment.