Executive Assistant – Executive Support & Coordinator

About the role

We are looking for a highly organized Executive Assistant to keep daily operations running smoothly while the Executive is traveling. The role combines traditional administrative duties with support for the company’s social media presence.

Key responsibilities

• Manage the Executive’s calendar, travel arrangements, and meeting logistics.
• Screen and respond to emails, calls, and correspondence on behalf of the Executive.
• Prepare reports, presentations, and other business documents.
• Maintain accurate digital and physical filing systems, contracts, invoices, and records.
• Coordinate appointments, send reminders, and arrange meeting rooms or video‑conferencing.
• Handle office administration, vendor coordination, and project follow‑up.

Required profile

• Minimum 2 years of experience as an Executive or Administrative Assistant.
• Strong verbal and written communication skills.
• High level of professionalism, confidentiality, and self‑motivation.
• Ability to multitask, prioritize competing deadlines, and work independently.

Required skills

• Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Google Workspace
• Social media platforms (Instagram, Facebook, LinkedIn, TikTok, X)
• Scheduling tools and calendar management
• Basic graphic design using Canva or similar
• Familiarity with project management software