Executive Assistant – Bilingual (French/English)

About the role

We are looking for a bilingual Executive Assistant to be the first point of contact for clients and to keep our sales and warehouse teams aligned. Based in our Ville Saint‑Laurent showroom, you will support senior leadership while ensuring smooth order flow and premium client service.

Key responsibilities

• Answer phone calls, emails and greet visitors in the showroom.
• Prepare daily orders, monitor order accuracy and manage shipping confirmations.
• Act as the operational bridge between sales and warehouse, coordinating schedules and follow‑ups.
• Maintain client‑facing standards and keep records audit‑ready.
• Provide calendar management, draft slides, meeting notes and other documents for executives.
• Support leadership on ad‑hoc projects as the business scales.

Required profile

• 5+ years of administrative, executive support or office management experience.
• Fully bilingual in French and English with a polished, professional presence.
• Strong judgment, ability to manage competing priorities independently.
• Comfortable working in a fast‑paced warehouse/showroom environment.
• Discreet, reliable and ownership‑mindset.

Required skills

• Advanced use of Excel.
• Proficiency with Google Sheets.
• Experience with order management systems.

What we offer

• Competitive salary plus bonus.
• Full‑time, onsite position in Montreal.
• Opportunity to work in a small, fast‑moving e‑commerce team.
• Bilingual work environment with real impact on the business.