Executive Assistant – Administrative & Operations Support

About the role

We are seeking an Executive Assistant to provide high‑level administrative support to our executive team within a community‑based shelter organization. The role is based onsite in an urban setting and involves coordinating daily operations, managing communications, and ensuring quality control of documentation.

Key responsibilities

• Compile data and prepare documents, reports, agendas, and presentations for executive committees and boards.
• Establish and coordinate administrative policies, procedures, and quality‑control processes.
• Organize, direct, and evaluate daily operations, including event planning and customer service.
• Arrange travel itineraries, reservations, and manage contracts and invoices.
• Liaise with departmental officials, corporate partners, and external associations.
• Conduct research, proofread correspondence, and maintain production records.

Required profile

• Bachelor’s degree.
• 3–5 years of experience in executive or administrative support, preferably in non‑profit or community‑based settings.
• Knowledge of addiction or substance‑abuse programs is a plus.
• Strong organizational, analytical, and communication abilities.

Required skills

• SharePoint
• MS PowerPoint
• MS Excel
• MS Office suite (Word, Outlook)

What we offer

• Comprehensive health, dental, vision, and paramedical coverage.
• Disability, life, and long‑term care insurance.
• Group insurance and paid time off for volunteering or personal days.
• Team‑building activities, travel insurance, and a wellness program.