Executive Administrative Assistant (Research Lab)

About the role

The Azar Laboratory at UBC’s Faculty of Medicine is seeking an Executive Administrative Assistant to support the Principal Investigator, Dr. Pouya Azar, and his multidisciplinary team. This role blends high‑level administrative duties with coordination of research, teaching, and clinical activities in a fast‑moving health‑focused environment.

Key responsibilities

• Serve as the primary point of contact for the PI, managing daily priorities and task flow.
• Monitor and respond to the PI’s email correspondence, drafting professional replies as needed.
• Maintain and coordinate the PI’s calendar, scheduling meetings and arranging logistics for internal and external collaborators.
• Organise domestic and international travel, including itineraries, accommodations, and related documentation.
• Assist in the preparation of grant, award, and funding applications, gathering required letters and signatures.
• Process paperwork requiring the PI’s approval and ensure timely follow‑up.
• Support financial administration, including expense reporting and budget tracking.

Required profile

• Excellent organizational skills with a strong attention to detail.
• High level of discretion and professionalism when handling confidential information.
• Strong written and verbal communication abilities.
• Ability to work independently and prioritize multiple tasks in a dynamic environment.

Required skills

What we offer

• Competitive monthly salary ranging from $4,594 to $4,827 CAD.
• Union‑protected employment with benefits.
• Opportunity to contribute to cutting‑edge research in mental health, addictions, and pain.
• Collaborative academic and clinical setting within a leading Canadian university.