Executive Administrative Assistant & Office Manager

About the role

We are looking for a highly organized Executive Administrative Assistant who will also serve as Office Manager for our Canadian leadership team in Mississauga. The role provides high‑level administrative and operational support, ensuring smooth day‑to‑day operations and effective communication across the business.

Key responsibilities

• Manage team calendars, coordinate meetings and prepare agendas, presentations and minutes.
• Handle confidential documents and maintain organized filing systems.
• Arrange detailed travel itineraries, accommodations and related documentation.
• Assist with expense reporting and budget tracking for various business channels.
• Act as primary liaison between the company and internal/external partners.
• Coordinate cross‑team communications to ensure clarity and alignment.
• Source and manage vendors for office supplies, equipment and services, focusing on cost‑effectiveness.
• Procure materials, supplies and parts for office and remote employees.
• Maintain office equipment, furniture and security to provide a safe working environment.
• Identify operational gaps and support problem‑solving to keep priorities on track.

Required profile

• Highly organized and proactive professional.
• Strong attention to detail and ability to manage multiple priorities.
• Excellent communication skills and trusted partner mindset.
• Ability to handle confidential information with discretion.
• Comfortable working in a fast‑paced, results‑driven environment.

Required skills