Executive Administrative Assistant (Hybrid, Toronto)

About the role

We are seeking a proactive Executive Administrative Assistant to support multiple senior executives at our Toronto office. The role combines executive calendar and travel management with office operations, ensuring a smooth and professional environment for staff, clients and visitors. The position is hybrid, with three days on‑site each week.

Key responsibilities

• Manage executive calendars and coordinate daily schedules.
• Arrange travel bookings and process expenses through Concur.
• Handle meeting‑room requests and resolve booking conflicts.
• Oversee office repairs, cleaning services, and building upkeep.
• Order and maintain office supplies; act as reception host on assigned floor.
• Coordinate internal agency events that enhance culture.
• Build decks and support presentations for agency town‑halls.
• Assist team members with courier requests and provide guidance.
• Prepare boardrooms for client meetings and manage catering needs.

Required profile

• Previous administrative experience supporting senior leadership.
• Proven ability to handle sensitive information with confidentiality.
• Strong interpersonal and organizational skills.
• Capacity to work independently in a fast‑paced, deadline‑driven environment.
• Professional interaction with all employee and client levels.
• Excellent prioritisation, attention to detail, and judgment.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Teams
• Microsoft SharePoint
• Concur expense management

What we offer

• Competitive salary range of $55,000‑$65,000 CAD.
• Hybrid work schedule (Tuesday‑Thursday in‑office).
• Dynamic agency culture with exposure to senior executives.
• Opportunities for professional growth within Omnicom Media.