Executive Administrative Assistant (Calgary Office)

About the role

The Executive Administrative Assistant provides high‑quality administrative support to senior partners in Richter’s Calgary office. The role blends executive assistance, office concierge duties, and day‑to‑day coordination to ensure a polished, client‑focused environment.

Key responsibilities

• Manage partners’ calendars, priorities, communications, and scheduling with meticulous attention to detail.
• Act as the primary point of contact between partners, internal teams, clients, prospects, and external stakeholders.
• Prepare agendas, organize meeting materials, and track follow‑ups to support clear alignment and execution.
• Coordinate travel, accommodations, transportation, catering, and other business‑related arrangements.
• Support business development initiatives by handling weekly planning, stakeholder touchpoints, and related administrative follow‑through.
• Prepare, consolidate, and distribute reporting materials, updates, and recurring summaries for leadership.
• Oversee administrative workflows such as expense reimbursement, time‑entry support, and process coordination through internal systems.
• Handle confidential communications and sensitive information with professionalism and sound judgment.

Required profile

• Professional demeanor with strong discretion and judgment.
• Exceptional organizational and multitasking abilities.
• Experience in a prestigious hospitality, family office, or high‑net‑worth environment is a strong asset.
• Ability to deliver attentive, service‑oriented support with accuracy and follow‑through.

Required skills