Entry-Level Virtual Executive Assistant (Canada Residents)

About the role

We are seeking an entry‑level Virtual Executive Assistant to join our team in Ontario. You will support both clients and internal operations, handling a variety of administrative, organizational, and process‑driven tasks while maintaining professionalism and attention to detail.

Key responsibilities

• Manage client email, calendars, scheduling, and inbox organization.
• Support meetings by taking notes, tracking action items, and following up.
• Update tasks and projects in platforms such as ClickUp, Asana, or Monday.com.
• Create SOPs, templates, and process documentation.
• Assist with light CRM updates, bookkeeping, and basic social‑media coordination.
• Provide internal administrative support to leadership, including scheduling and documentation.
• Maintain internal task boards and help improve workflows.
• Participate in training and ongoing development.

Required profile

• Resilient and adaptable when priorities shift.
• Open to feedback and quick to apply it.
• Teachable, curious, and motivated to grow.
• Accountable, detail‑oriented, and reliable.
• Professional with confidential information.

Required skills

• Microsoft 365
• Google Workspace
• ClickUp
• Asana
• Monday.com
• CRM platforms
• Zapier

What we offer

• Salary of $47,840 CAD per year with a four‑level growth path.
• Three weeks of flexible PTO.
• $2,000 HSA contribution after probation.
• Company‑provided computer and second screen.