Day‑Of Event Coordinator (Part‑time, On‑Call)

About the role

Pavilion Cowork, a division of The Alabaster Group, is seeking a proactive Day‑Of Event Coordinator to manage on‑site logistics for client events. This part‑time, on‑call position works closely with the Event Manager to ensure each event runs smoothly and reflects the company’s hospitality‑driven standards.

Key responsibilities

• Serve as the primary on‑site point of contact for clients, vendors, and venue staff.
• Guide clients through onboarding and off‑boarding procedures.
• Coordinate vendor load‑in/load‑out timing and ensure timely departure.
• Answer venue‑related questions about lighting, audio/AV, and furniture placement.
• Oversee event‑day logistics and reset the space according to company standards.
• Enforce venue policies and safety guidelines throughout the event.
• Document incidents or damages and report post‑event.
• Troubleshoot last‑minute issues calmly and efficiently.

Required profile

• Hands‑on events professional with experience in corporate, private, hospitality or community events.
• Calm under pressure, solutions‑focused and adaptable to last‑minute changes.
• Excellent interpersonal skills and a strong customer‑service orientation.

Required skills

• Audio/AV support
• Lighting operation

What we offer

• Flexible, on‑call schedule.
• Opportunity to work in a dynamic, community‑focused environment.
• Collaboration with a supportive events team.