Convention and Special Events Planner

About the role

We are seeking a bilingual Convention and Special Events Planner to coordinate conferences, meetings, and large‑scale events for our hospitality portfolio. The role involves managing all logistical aspects, from budgeting to on‑site execution, while ensuring a seamless experience for clients and attendees.

Key responsibilities

• Develop marketing, communication, and media strategies to promote conference and event services.
• Prepare, present, and manage budgets; assist in budget preparation and financial reporting.
• Coordinate venue set‑ups, signage, multimedia equipment, catering, transportation, and accommodation.
• Implement registration systems, social programs, and post‑event documentation.
• Manage contracts for hospitality services, technical equipment, and vendors.
• Supervise on‑site event logistics, including audio‑visual connections, food service operations, and parking.
• Research and design special‑event programs and support content production.

Required profile

• 2–3 years of experience in event planning, hospitality, or related fields.
• Bilingual (English/French) with excellent oral and written communication skills.
• Strong attention to detail, ability to work under pressure and meet tight deadlines.
• Organized, proactive, and capable of multitasking in a fast‑paced environment.

Required skills

• Database software
• Microsoft Excel
• Microsoft Office (Word, PowerPoint, Outlook)
• Search Engine Optimization (SEO)
• Social Media platforms

What we offer

• Permanent full‑time position (40 hours/week) in a dynamic hospitality setting.
• Opportunities for professional growth and development in event management.