Clinic Coordinator – 14‑Month Maternity Leave Coverage

About the role

McAtee Psychology is seeking a highly organized Clinic Coordinator to support the client experience during a 14‑month maternity leave coverage period. The role is full‑time, primarily on‑site, and involves managing scheduling, intake, billing, and day‑to‑day clinic operations in a busy psychology practice.

Key responsibilities

• Provide general administrative support including data entry, document management, and appointment scheduling.
• Process billing, verify contractor invoices, and manage insurance claims.
• Oversee client payment systems to ensure accurate and timely processing.
• Consult with prospective clients and match them with appropriate therapists.
• Maintain and organize staff bios, credentials, and related documentation.
• Manage procurement and supply ordering for the clinic.

Required profile

• 2‑3 years of administrative experience, preferably in a healthcare or counseling setting.
• Bachelor’s degree in healthcare administration, business administration, psychology, or a related field (or equivalent experience).
• Exceptional organizational and prioritization abilities.
• Strong written and verbal communication skills.
• Proactive problem‑solving and a collaborative team mindset.

Required skills

• Familiarity with clinic management software (e.g., Jane App).
• Proficiency in Microsoft Office Suite.
• Proficiency in Google Workspace.
• Experience with social media management tools (asset).

What we offer

• Competitive salary range $57,000‑$63,000 CAD for the 14‑month term.
• Comprehensive benefits package.
• Full‑time schedule (40 hours/week) with a possibility of one virtual day in the future.
• Potential for contract extension or transition to a permanent role based on performance and clinic needs.