Board Coordinator and Executive Assistant

About the role

The Building Ontario Fund is looking for a full‑time Board Coordinator and Executive Assistant. This dual‑function role supports both the Chief Legal Officer & General Counsel and the Fund’s Board of Directors, ensuring smooth administrative operations and professional governance support.

Key responsibilities

• Provide confidential administrative support to the Chief Legal Officer, General Counsel and the Corporate Secretary, including calendar management, agenda preparation and coordination of speaking engagements.
• Draft, proof‑read and distribute routine correspondence on behalf of senior legal staff.
• Coordinate daily office operations, develop process improvements and manage invoices, p‑card reconciliation and expense statements.
• Maintain organized electronic and hard‑copy files in compliance with privacy and document‑retention policies.
• Assist the Corporate Secretary in scheduling, preparing for and executing Board and Committee meetings.
• Support governance initiatives and act as on‑site administrative aid during Board/Committee sessions.

Required profile

• Demonstrated ability to handle confidential information with discretion and superior judgement.
• Strong organizational skills and attention to detail in managing calendars, documents and financial records.
• Experience providing high‑level administrative support to senior executives or board members.

Required skills