Billing Administrative Assistant

About the role

The Billing Administrative Assistant supports a team of lawyers and legal administrative staff by managing the full billing cycle and providing essential administrative assistance. This position requires strong client‑service orientation, excellent communication, and the ability to thrive in a fast‑paced environment with multiple priorities.

Key responsibilities

• Prepare, review, and process pre‑bills and final invoices, ensuring accuracy of details and narratives.
• Send regular invoicing to clients, make necessary amendments, and distribute signed invoices via mail or email.
• Code, approve, scan, and file invoices in the firm’s system while keeping client contact information up‑to‑date.
• Receive payments, process trust accounts, handle refunds, and coordinate with accounting and accounts receivable on collections.
• Enter and process expense submissions and trust cheque requisitions accurately and timely.
• Liaise with clients and internal teams to resolve billing inquiries and ensure compliance with billing requirements.
• Perform other administrative duties as required to support the legal team.

Required profile

• Post‑secondary diploma.
• Minimum three years of experience in an administrative or billing role.
• Strong written and verbal communication skills with a professional, courteous demeanor.
• Ability to handle confidential information with discretion.
• Self‑motivated and capable of working both independently and collaboratively.
• Demonstrated ability to produce high‑quality work under tight deadlines and to reprioritize tasks as needed.

Required skills

What we offer

• Competitive salary ranging from $55,000 to $65,000 CAD per year.
• Opportunity to work within a leading international law firm.
• Supportive, high‑performing culture focused on professional growth.