Attendance Secretary – Full‑time Permanent Role

About the role

The Avon Maitland District School Board is seeking a full‑time Attendance Secretary for F.E. Madill Secondary School. This permanent position supports the school’s daily operations by managing attendance data, assisting staff, and providing front‑office service to students, parents, and visitors.

Key responsibilities

• Collect, input, and verify daily electronic attendance data; generate daily and weekly absence reports.
• Assist teachers with electronic attendance processes and maintain consecutive‑absence records per Ministry requirements.
• Contact parents/guardians regarding absences and perform safe‑arrival telephone calls following board procedures.
• Answer the main office phone, greet visitors, and relay information to staff, parents, and community agencies.
• Prepare standard correspondence such as suspension letters, and handle filing, copying, faxing, and data entry tasks.
• Support school events and manage data for lockers, textbooks, uniforms, and other resources.

Required profile

• One‑year college diploma in office administration or equivalent combination of education and experience.
• Up to six months related experience in a school or office setting.
• Strong independent work ethic, problem‑solving ability, and capacity to multitask in a busy environment.
• Professional oral and written communication skills.

Required skills

• Proficiency with Microsoft Office suite.
• Experience using Aspen attendance software.
• Keyboarding speed of at least 80 words per minute.

What we offer

• 35‑hour work week for 10 months per year.
• Hourly wage of $25.00‑$27.78 plus 4% vacation pay as per the OSSTF‑ESSP collective agreement.
• Opportunity to work in a supportive educational environment focused on engagement, inspiration, and innovation.