Assistant Executive – Administrative Support for Directors

About the role

We are seeking an Assistant Executive to provide high‑level administrative support to senior leaders in Marketing, INFINITI, and Corporate Strategy. The role is hybrid, with four days onsite in Mississauga and one day remote.

Key responsibilities

• Manage calendars, schedule meetings, and coordinate travel arrangements for multiple directors.
• Prepare expense reports, reconcile MasterCard statements, and process corporate invoices.
• Maintain filing systems, records retention, and cost‑centre reporting in SAP.
• Support marketing and INFINITI departments with purchase orders, media purchase authorizations, and OPEX tracking.
• Handle routine office tasks such as ordering supplies, coordinating events, and booking boardrooms.
• Assist directors in drafting correspondence and creating presentations, charts, and spreadsheets.

Required profile

• Post‑secondary education in Administration.
• Demonstrated ability to handle confidential information with professionalism.
• Strong organizational skills and flexibility to adapt to schedule changes.

Required skills

• SAP
• Microsoft PowerPoint

What we offer

• Full‑time hybrid work arrangement.
• Opportunity to work with senior leaders in a global automotive company.