Administrative Secretary – Pediatric Anesthesia

About the role

The Administrative Secretary provides essential secretarial and administrative support to the Pediatric Anesthesia Program at the Health Sciences Centre. Reporting to the Manager of Health Services and working under the Site Medical Manager, the role ensures smooth operation of clinical scheduling, registry coordination, and office communications.

Key responsibilities

• Schedule pediatric anesthesiologists, fellows, and related staff for OR, off‑site services, pre‑admission clinics and on‑call coverage using the VENTIS system.
• Maintain and update the Provincial Malignant Hyperthermia and Manitoba Cholinesterase Registries, including creation of genealogical family trees.
• Handle incoming correspondence, phone inquiries, and prepare confidential letters, reports, and statistical summaries.
• Support the University of Manitoba PGME program, resident site coordination, fellowship and simulation activities, as well as BLS/PALS and the Pre‑Admission Clinic.

Required profile

• Minimum two years of secretarial or administrative assistant experience.
• High school diploma meeting Manitoba standards and successful completion of a recognized secretarial training program.
• Typing speed of at least 50 wpm and proficiency in medical terminology (minimum 75% pass).
• Preference for candidates with knowledge of Indigenous languages or customs.

Required skills

• Proficiency with Microsoft Office Suite (Word, Excel, Access, PowerPoint).
• Experience using the VENTIS scheduling system (preferred).
• Familiarity with SAP (preferred).

What we offer

• Competitive salary range based on step increments.
• Full‑time, permanent position with 8.25 hours per day.
• Opportunity to work within a multidisciplinary pediatric anesthesia team in a leading health organization.